25 Best Asset Tracking Software & Equipment Tracking Systems
If you’re a business owner or manager, keeping track of your equipment is essential. Whether you’re in construction, transportation, or any other industry, losing track of your assets can lead to costly downtime and lost productivity. Fortunately, there are many asset tracking software and solutions available to help you manage your equipment more efficiently. In this article, we’ve compiled a list of the 25 best options on the market. From GPS tracking devices to cloud-based inventory management software, we’ve got you covered. With the right asset and equipment tracking systems, you can improve your bottom line and streamline your operations.
SpaceHawk – Best Overall GPS Equipment Tracking System
Related Article: 25 Best Real Time GPS Tracking Devices For Assets
This is a renowned asset tracking software platform with simplified workflow designs. A thorough log is maintained for every tool/piece of equipment, thus generating a reliable audit trail. The Access Control module is able to set permissions and asset assignments depending on the different teams, departments, or locations.
The EZOfficeInventory Essential plan costs $35-40/month for unlimited users, and a maximum of 250 assets, the Advanced plan costs $45-52/month for unlimited users and a maximum of 250 assets, and the Premium plan costs $50-60/month for unlimited users and a maximum of 250 assets. The software offers Enterprise and personalized plans too.
- Personalized user roles
- Personalized asset labels
- Metrics and reporting
This cloud-based CMMS is employed to streamline a business’s equipment and tool workflows. It is easy to add relevant assets to the platform using barcodes, whereby asset managers can assign unique identifiers to each asset. Through the software’s mobile application, technicians can access high-quality tools that may be employed from any location in the field.
- Create maintenance work orders
- Equipment cost tracking
- GIS asset management
This one is designed to be accessed with a web-based browser. Dematic Sprocket is ideal for managing the complete lifecycle of each asset, including equipment and tools. The system comes with preloaded templates for assets and facility plans as well!
- Workflow management
- Preventive maintenance scheduling
- Easy-to-use dashboard
A program created by Wasp Barcode, AssetCloud offers a comprehensive asset tracking system for businesses seeking a modern solution to organizing equipment and assets. AssetClous is best known for its user-friendly asset check-in and check-out process, and its seamless integration with the Wasp series of barcode scanning hardware. The AssetCloud suite can be used for complete facility management and to track IT assets along with other equipment.
The AssetCloud Complete comes at $995+ per annum for cloud-based deployment. On the other hand, AssetCloud Complete lies at $995+ per annum for cloud-based deployment, and the AssetCloudOP Basic can be acquired after a one-time payment of $1,795+ for self-hosted deployment.
- User-friendly interface
- Capital management Regulatory compliance tools
This is a super easy-to-use asset management platform with a user interface that is remarkably accessible and a mobile application that promises convenience. Asset Panda can be used to track small hand tools, and even large industrial equipment, whatever is more relevant to the company. It also comes with a built-in scanner that reads barcodes from compatible devices.
The software offers a good deal with $125+/month for up to 500 assets (additional price tiers available for more assets).
- Custom notifications
- Role-based access
- Complete asset audit trails
Established more than 25 years ago, this software continues to develop personalized hardware and software solutions for contractors and equipment-heavy companies. Gigatrek’s tool tracking software program is able to schedule maintenance work, track usage, and manage finances. The platform can work with an unlimited number of tools and locations.
Gigatrek’s Self-hosted plan costs users a one-time payment of $2,495+, whereas the Cloud-based plan costs $75+/month per user.
- Audit management
- Available as on-premise or cloud-based
- Offers in-app barcode scanning
This asset management software program is cloud-based and works seamlessly with barcode scanners. The system is also able to produce personalized reports so that users can review data related to depreciation and maintenance. The software boasts an Android as well as an iOS app.
AssetTiger offers free use for up to 250 assets. It also offers yearly plans, including the ATS-500 Plan which comes at $100/year for up to 500 assets, the TS-2500 Plan which comes at $200/year for up to 2500 assets, and other plans for larger asset quantities.
- Maintenance scheduling
- Personalized email alerts
- In-app barcode scanning
This is a tool management software platform that allows users to track and monitor equipment and other assets. Aptien creates a centralized repository for all assets, thus allowing businesses to significantly decrease their dependence on manual tracking methods. Aptien also consists of support for workforce management and optimization.
The platform offers free use to a single user, with 100MB worth of storage. If a team membership is more suitable for your business, Aptien will cost you $6/month for up to 10 users. If you plan on using Aptien within your company, it will cost you $11/month for up to 300 users.
- Contract management
- Upload documents and/or images
- Calibration and maintenance scheduling
This is the ideal track and trace solution for monitoring field equipment and other assets. Geoforce is known for being capable of tracking vehicles and powered equipment that are regularly moved. Providing true global traceability, this platform can be integrated with the full line of Geoforce asset trackers.
- Seamless integration with tracking hardware devices
- Monitor engine run time
- Boasts a free mobile application
This comprehensive tracking platform is equipped with a cloud-based software system, scanning application, and integrated QR code tags. The interface is user-friendly, and employees are allowed to access the system using any compatible device too. This is particularly useful for businesses that require an effective off-the-shelf product.
GoCodes’ Standard plan costs $450/year for up to 200 assets and 3 users, the Premium plan costs $75/month for up to 500 assets and 5 users, the Premium Elite plan costs $138/month for up to 1000 assets and 10 users, whereas the Professional plan costs $200/month for up to 2000 assets and 20 users.
- Asset location data using Google Maps
- Patented QR code tags
- Boasts a free app for Android or iOS
Fracttal One is a relatively modern, cloud-based CMMS/EAM platform that centralizes all vital tool information. It is unreal how easy it is to set up! The software offers a number of user interface views, while its team management tab makes it breezy to alter permissions for users, depending on who they are.
The Fracttal One Community plan is free for up to 2 users, its Basic plan costs $195/month and is for up to 5 users, and its Business plan costs $485/month and is for up to 10 users. The software offers a corporate plan too.
- A user-friendly dashboard
- View tasks in a timeline view
- Light and dark viewing modes
This is a fairly simple inventory management application that can aid companies when it comes to keeping track of their assets. It is possible to access the software through the web page or through its mobile application. Sortly is compatible with QR codes and barcodes, and users can create personalized alerts for inventory levels and changes in the status.
Sortly’s Advanced package costs $25-$49/month for 3 users, and the Ultra package costs $59-$119/month for 5 users and unlimited entries and custom fields. The platform also offers an Enterprise package.
- Works well with wired/Bluetooth barcode scanners
- Personalized user permissions
- Auto-generated PDF reports
This is an advanced, computerized maintenance management solution that promises to increase asset lifetime. One of its central components is the work order management tab. This tab manages all equipment work available in the system.
- QR code and barcode enabled
- Parts and inventory management
- Workforce tracking
This one is a comprehensive tool and equipment tracking system that primarily targets contractors. The ShareMyToolBox platform comes with an innate mobile application that makes the process of viewing and loaning asset identification considerably easier. Users of the platform are allowed to upload images and documents pertaining to each asset being tracked, which is great for construction equipment rental companies looking to monitor every piece of equipment in their inventory.
The ShareMyToolbox Base System package costs $50/month for 1 user, and the package for additional users costs $50/month for 5 users.
- Offers a free 2-week trial
- Valuation and insurance reporting
- Mobile application for both iOS and Android
This tool and equipment tracking system can be accessed as an on-premise software platform or a cloud-based deployment. ToolHound also offers ToolHound SecureCrib, which is a fully automated kiosk that makes use of RFID tags or barcodes so that employees of a workplace can check equipment in and out of inventory. If you are a construction business that wants customized reports to organize assets, we highly recommend you learn more about Tool Houndfixed asset tracking!
- Consumable and tool tracking
- Compatible with barcodes and RFID
- Monitor employee equipment certifications
Maximo was created by IBM to help companies with equipment maintenance and oversight. This application suite brings together intelligent asset management and operations that necessitate vigilant monitoring of tools and equipment. This platform incorporates CMMS, EAM, and APM applications into one to bring you a simple yet sturdy solution. This system can be installed on-premises or deployed with cloud access.
- AI-powered remote monitoring
- Aids predictive maintenance
- Mobile EAM access
This is an equipment management software solution that allows users to maintain the visibility of their valuable assets. It is simple and allows users to easily add maintenance flags to equipment to identify the necessary repairs and cleaning. Users may also set personalized reminders to pick up or drop off items that they deem due for an exchange.
Cheqroom’s Essential plan costs $100/month for up to 500 assets, the Standard plan costs $200/month for up to 500 assets, and the Plus plan costs $300/month for up to 500 assets. The software offers Enterprise and personalized plans too.
- Offers geolocation tracking
- Barcode scanning
- A comprehensive mobile application
ToolWatch’s operations management system is ideal for warehouses and offices. Users are able to easily track equipment service work and keep an inventory of all assets at every company located in the system. Moreover, the system delivers well in the field, allowing technicians to view real-time updates and software properties.
- Exclusive asset IDs
- Track quantity as well as the location for every item
- A thorough Unlimited Access plan
This is a comprehensive tool tracking and asset management system. It includes workforce and safety management features too, and includes first-rate financial tools for computing overhead costs and maintenance expenses. This platform is also an IoT-ready platform.
- Active tracking gateways
- Tool crib optimization
- Asset cost management
This platform boasts its own EAM platform that combines its large software library with remarkable smoothness. This platform consists of IoT connectivity, machine learning, and predictive analytics for strong competencies that are able to handle complicated operational requirements.
- Cooperative EAM
- 360-degree view of every asset
- Mobile asset management
This platform holds all the properties which are needed to fully manage inventory, assets, and mailroom procedures. It is considerably easy to navigate for daily use, and also helps streamline company procedures with a fast check-in and check-out process for assets.
Intellitrack costs $75/month per user.
- Package chain of custody
- Rapid check-in/out process
- Paperless picking
This tool tracking and inventory management system’s best part is that it supports a number of locations. The software incorporates an advanced AI-powered scanner that is able to recognize equipment without barcodes. ToolWorks offers a basic Pro subscription that costs $25+/month for up to 500 assets and an Enterprise plan that costs $35+/month for up to 500 assets.
- Comprehensive inventory management
- Real-time notifications
- Easy-to-use mobile dashboard
This is a complete asset tracking platform that may be scaled to best suit a given organization. There are a number of versions of this software program, such as Fishbowl Manufacturing and Fishbowl Warehouse. Businesses may also purchase a cloud-based known as Fishbowl Online.
- Serial number and lot tracking
- Can support a number of locations
- Integrations with popular software platforms
ManagerPlus is an enterprise asset management system, a cloud-based platform, used for organizing preventive maintenance work, inventory, and work orders. This platform is responsive and easy to access from any compatible device.
The ManagerPlus Lightning Plus package costs $85/month per user, whereas the Lightning Experience package costs $125/month per user and adds unlimited sites and locations to the experience.
- Real-time asset inspection status
- The Lighting mobile application
- An open API for easy integrations
Finally, this one is a complete CMMS solution that boasts extensive tools for managing asset operations. It is a mobile-first platform, which means it is made for use in the field and is ideal for technicians. UpKeep can also be integrated with APM, EAM, and ERP systems.
UpKeep’s Community subscription is free and comes with basic capabilities for small businesses, its Starter subscription costs $45/month per user (features ideal for small businesses), and its Professional subscription costs $75/month per user (features meant for small to mid-size businesses), whereas its Business Plus subscription costs $120/month per user (features meant for advanced applications) for a minimum of 5 users.
- A centralized command center
- Support for IoT sensors
- Integrations with 3rd-party platforms like APM, EAM, etc.
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Frequently Asked Questions
Can asset tags be used for indoor and outdoor equipment tracking?
Yes, asset tags can be used for both indoor and outdoor equipment tracking. Different types of tags may be needed depending on the environment, such as RFID for outdoor tracking and barcode labels for indoor tracking.
How can asset tracking software save you time and money?
Asset tracking software can save you time and money by automating manual processes such as inventory counts, reducing equipment loss and theft, and optimizing maintenance schedules to prolong equipment life.
Is there a way to provide comprehensive asset data and detailed reporting?
Yes, many asset and equipment tracking systems offer comprehensive asset data and detailed reporting. Some even provide real-time GPS location tracking and WIP tracking for manufacturing processes.
Can education assets be tracked with asset tracking solutions?
Yes, education assets such as laptops, tablets, and other technology devices can be tracked with asset tracking solutions. Some solutions even offer mobile apps for iOS and a customer login portal for easy access to asset data.
Are there asset tracking solutions available for law enforcement and government assets?
Yes, there are asset tracking solutions available for law enforcement and government assets. Some solutions offer durable labels and RFID readers for tracking and tagging equipment, as well as product tours and white papers to showcase the benefits of the software.